All items must be checked out at the circulation desk.

Items should be returned to the circulation desk during library hours. A book-drop located outside the library is available for after-hours book returns.

All equipment and audio-visual items must be returned to the circulation desk.

Loan Periods

  • Books (including the Special Collection) – 56 days; May be renewed the first time for an additional 56 days and renewed a second time for 14 days.
  • Audio-visual (DVD, VHS, CD, cassette) – 14 days; May be renewed 2 times for an additional 14 days.
  • Magazines (back issues only) – 14 days; May be renewed 2 times for an additional 14 days each time.
  • Reference material, current magazines, archive collection – These resources may ONLY be used in the library unless approved otherwise by the Library Director.
  • Digital cameras (still and video) and tripods – Due the next day, 15 minutes prior to the closing of the library. May NOT be renewed.
  • All equipment EXCEPT Cameras & tripods – Must be returned to the library 15 minutes prior to closing, the same day it was checked-out.

Special loan periods when requested, may be approved by the Library Director.

Fines and Fees

  • First Overdue Notice – An overdue notice will be sent when print items become seven days overdue. There will be no charges at this time.
  • Second Overdue Notice – If the print item becomes 30 days overdue a second notice will be sent; at which time the item will begin to incur a $0.50 a day overdue fine. Audio visual material will incur a $1.00 a day fine after becoming 7 days overdue.
  • Third Overdue Notice – If there is no response from the second notice, after 14 more days, you will be charged with the cost of replacing the print material in addition to any fines incurred and applicable processing fees.


To support the academic programs of Pennsylvania College of Art and Design, the library provides the maintenance and distribution of reserve resources. To manage the organization and circulation of reserve materials, the following policies have been developed:


  • A reserve form must be completed each semester material is placed on reserve.
  • A separate form must be completed for each course.
  • Three days are required to process reserve books.
  • Two weeks are required to process electronic reserves.

Book and Audio Visual Reserves

Books and audio-visual material (DVD, CD) owned by the College library may be placed on reserve for one academic semester. Unless otherwise notified, reserve books will be returned to the regular collection at the end of each academic semester.

Due to space limitations, try to limit print reserves. After receiving the reserve form, the staff will retrieve the books/AV material from the collection. If an item is checked-out, attempts will be made to retrieve it, but there is no guarantee it will be returned in a timely manner. Three days are required to process reserve books/AV.

Personal books/AV may be placed on reserve for one academic semester. Faculty members are required to pick-up any personal books/AV at the end of the semester. Personal books/AV not retrieved within 90 days from the end of the semester will become the property of the PCA&D Library. In processing personal books/AV, reserve labels, a label with the instructor’s name, a bar code label and other identifying notations will be affixed to the book. The library will not be responsible for any damage to or loss of a personal book/AV placed on reserve.

Reserved books/AV may be checked-out overnight. In some cases a faculty member may request that a reserved book/AV be restricted to library use only.

Electronic Reserves

Material placed on electronic reserve must be in compliance with the Fair Use Copyright Law and other copyright laws pertaining to digital data. If an instructor requests electronic material that does not comply with the fair use guidelines, the instructor must obtain copyright permission before doing so. Permission may be requested by writing the author or publisher of the work, or by contacting the Copyright Clearance Center, 27 Congress Street, Salem, MA 01970. There may be fees involved. The library is not responsible for any fees in acquiring copyright permission. Each reserve must include the following information: a full bibliographic citation in Modern Language Association (MLA) style, instructor’s name, day and time of class period and class title & number. All electronic requests are subject to library Director approval. Two weeks are required to process electronic reserves. Electronic reserves may be active for one academic semester. At the end of the semester all electronic reserves will be transferred to an inactive file.

Information Literacy Instruction

Please consult with the library Director to schedule classroom information literacy instruction. Instructors will be asked to complete an online Information Literacy Instruction Form, at least two weeks prior to the scheduled time. In addition, your students may be asked to complete a pre-instruction assessment survey as well as a post-instruction assessment survey. Statistical information gathered from the surveys will be used to make further improvements to the instruction content. During the consultation with the library director, an instructor should be prepared to address and discuss a course assignment, which emphasizes specific information resources. The library director will work with you to gear the instruction toward the goals or objectives of the assignment.


To be reasonably assured of the availability of the equipment, please reserve well in advance. Reservations may be placed by email, phone or in person at the library. To ensure maximum usage, equipment should be reserved for the period of time that you actually intend to use it. If you have reserved equipment and decide you no longer need it, contact the library so it can be made available for another person.

A faculty member must sign out all instructional media not identified for student circulation. If a student needs to use the non-student circulating equipment for any purpose, a faculty representative must sign it out in his/her name. The faculty member takes responsibility for the equipment, just as if it were in his/her own possession. Please make it clear to any student that both of you are responsible for the equipment’s safe and prompt return.

Battery chargers DO NOT leave the library. If an item needs to be charged, it must be returned to the library for charging. In some instances, a replacement battery may be available.

Return all equipment to the circulation desk and make sure the attending librarian is aware of its return.

Adjustments can be made for use after library hours. Please see the library director for these special circumstances.

In the case of all equipment, please confirm all contents are included before returning. Equipment WILL NOT be checked in until all contents are received. Fines will incur if the item becomes overdue before all parts are returned.

For all digital cameras, empty the memory before returning.

Your use of a laptop constitutes your agreement to be bound by the following:

  • Out of respect for the needs of other users, we ask that you abide by the loan period; however, exceptions may be made on an individual basis for extended periods of time through the library Director. Any “special” arrangements shall become the exception, not the rule. These arrangements should be made PRIOR to signing out the laptop. Laptop use is intended to support the curriculum and instructional needs in the classroom, NOT as a replacement for an individual’s personal computer.
  • If a laptop is 24 hours overdue, it will be determined to be lost and a replacement fee of up to $4,000 will be billed to the borrower’s account, in addition to any fines and processing charges. If the laptop is returned in good condition, the replacement fee will be forgiven. The fines and processing fees WILL NOT be forgiven.
  • Only PCA&D faculty and staff may check out a laptop to use outside of the library, with a valid PCA&D ID. Only in emergency situations may a student use a laptop outside of the library. Each situation shall be reviewed by the library director on an individual basis to determine the need and availability of a laptop for student use. If it is deemed necessary for a student to use a laptop outside of the library, a faculty representative must sign it out in his/her name. The faculty member takes responsibility for the laptop, just as if it were in his/her possession. All needs by the faculty for classroom instruction take precedence over use by a student.
  • Files may be saved to the personal data storage device of your choice. To ensure your privacy, remove all files stored on the PCA&D laptop before returning it. The library staff is not responsible for any files remaining on the computer once it is returned to the library. All personal files on the PCA&D laptop will be routinely deleted.

If there are any problems with ANY equipment while it is being used, please call the IT Helpline at x1004.

NO Equipment should ever be left unattended; you assume financial responsibility as the borrower.



Pennsylvania College of Art and Design Library will periodically and randomly conduct assessment surveys of services provided. Surveys will be presented to all users of the library including faculty, students and staff. Survey results are analyzed and evaluated to improve the quality and type of service provided by the library.