What to know when taking online classes
Staff in the Center for Creative Exploration will begin to add you to your Google Classroom one week before the start date of the class. We assess enrollment one week before the start of class to be sure that enough students have registered for the class or workshop to run.
A week before the start of your class, you will see two invitations to your Google Classroom.
The first will be from the Classroom itself and will come from our email: firstname.lastname@example.org.
The second invitation will come from email@example.com and will provide you with a class code. You can use this code to join the Classroom if you did not respond to the first invitation. Please file this code in case you ever need to re-join the Classroom.
Use this helpful video if you have trouble joining your Classroom:
If you are having issues joining your Classroom or Meet, begin by troubleshooting the following:
Open an second browser window in Chrome that is private. Try your Classroom invite or Meet link from here.
Be sure to sign out of all Google accounts on your computer. Then, sign in to only the Gmail account that you provided to the Center for Creative Exploration.
If you still experience issues, please contact our IT department (Monday-Friday between the hours of 8 am – 6 pm) at firstname.lastname@example.org.
If you are simply new to Google Meet as a synchronous meeting platform (similar to Zoom), you can learn more about how it works here. Feel free to contact us at email@example.com if you have any questions/concerns about using this free software.
Under the age of 18
Please read if you are a parent/legal guardian looking to register your student for online classes and they are under the age of 18.
This is hidden since the first item is open by default. See Advanced > CSS to edit.
Upon class registration, parent(s)/guardian(s) with students under the age of 18 will receive an email from firstname.lastname@example.org that will contain a link to a consent form noting that you understand how your student’s information and personal data will be used.
Welcome to Young Artist and Pre-College Online classes (“Services”) at Pennsylvania College of Art & Design (PCA&D) (the “Site”).
PCA&D operates online/distance classes through Google Classroom and utilizes Google Meet, Google Docs, Google Jamboards, Google Slides, and other GSuite products for online learning. This requires all students to register for courses with a usable Google Gmail account to accept the class invitation and to engage with Google software resources.
What are my responsibilities as a parent or legal guardian?
As the parent or legal guardian of the student, you are responsible for the student’s education and access to the Internet. You agree to properly log the student into their classes, log true attendance, ensure your student participates in meetings, and provide the necessary materials for class completion. You understand that classes are held in Google Classroom and PCA&D is not responsible for the effectiveness of that software. Parents are responsible for their student’s use of the webcam and audio on their computers.
What personal information do we collect?
When you interact with us through the Services, we collect information that alone or in combination, could be used to identify you (“Personal Data”) and other information from you, as further described below:
Personal Data That You Provide Through the Site: We collect Personal Data from you when you voluntarily provide such information, such as when you contact us with inquiries or register for a class to access the Services. We may collect the following information from you in order to provide our Services:
- First Name (preferred);
- Last Name;
- Email address;
- Phone number;
- Zip code or city and state you are located in;
- Credit card or other payment information;
- Your child’s first name;
- Your child’s birthdate;
- A Gmail email address associated with your child’s access to our classwork;
- Video recordings of your child during classes;
- Photos of your child during classes;
- Notes you provide to teachers about yourself or your child when enrolling a student.
COPPA – U.S. Children’s Online Privacy Protection Act
This section explains our information collection, disclosure, parental consent practices, and parental choice procedures with respect to the information provided by children under the age of 13 (“Child” or “Children”). This policy is in accordance with the U.S. Children’s Online Privacy Protection Act (“COPPA”) and outlines our practices in the United States regarding Children’s personal information. For more information about COPPA and general tips about protecting Children’s online privacy, please visit https://www.ftc.gov/sites/default/files/documents/rules/children%E2%80%99s-online-privacy-protection-rule-coppa/coppasurvey.pdf
Collection: PCA&D collects information about students directly from Parents, who provide us with the Child’s first name, last name, age, address, email account, phone number, and any additional notes for the Teacher. In addition, Children may share information about themselves during Classes. The PCA&D class sessions may take place over online videos in Google Classroom or Google Meet in which video images and audio of the Children are recorded. No information is collected directly from Children until they are in the course session. Children cannot post personal data publicly on the PCA&D Services.
Use and Disclosure: PCA&D shares the name, age, location, email address, and any notes Parents have provided about their child to the course Teacher, in order to allow the Teacher to provide Classes. This information shall also be treated as part of the Parent’s Personal Data and may be shared as described in the Disclosure section above for business transfers; to vendors and service providers; and to comply with legal requirements. Children may also share information about themselves with the Teacher and the rest of their class during the Class session voluntarily. While PCA&D expects Teachers to abide by our standards of conduct found in our Employee Handbook, please note that we cannot control or monitor what personal information your Child shares with Teachers or other classmates. All Students are subject to appropriate rules of proper conduct. PCA&D reserves the right to suspend or dismiss a student whose attendance, academic performance, or conduct, whether on or off college premises, is judged unsatisfactory.
Class Video Recordings and Photos: As described above, PCA&D records video of students and teachers during synchronous video portions of classes (“Class Recordings”). The Class Recordings are made available by PCA&D to the Teacher of the Class and may be shared by the Teacher for the entire class (and their parents) to view (the “Permitted Recipients”). PCA&D may also use Class Recordings to provide feedback to Teachers, for customer support, and for compliance purposes. We utilize reasonable means to (i) limit the ability of Teachers to create copies of the Class Recordings or to share the Class Recordings with anyone aside from Permitted Recipients, and also (ii) limit the ability of Permitted Recipients to download or re-share the Class Recordings. While we expect Teachers and Permitted Recipients to abide by our standards of conduct, please note that we cannot control or monitor what such third parties ultimately do with Class Recordings, and disclaim all responsibility in that regard. Teachers may ask to take a screenshot or photo of their online course for marketing purposes. Students and Parents may opt-out or turn off cameras if they do not wish to be documented.
Parental Consent: PCA&D obtains verifiable parental consent before collecting Personal Data from your Child. PCA&D requires that you provide your credit card information in order to register your Child for and pay for a Class. If you do not consent, then we will not collect, use, or disclose any personal information about your Child, and your Child will not be allowed to use the Services in any way.
Parental Choices and Controls: At any time, you can refuse to permit us to collect further Personal Data from your Children in association with your account. You can contact PCA&D to request a change of your Child’s personal information by sending an email to us at email@example.com.
FERPA – The Family Educational Rights and Privacy Act (FERPA)
The Family Educational Rights and Privacy Act (FERPA) affords eligible students certain rights with respect to their education records. (An “eligible student” under FERPA is a student who is 18 years of age or older or who attends a postsecondary institution.) These rights include:
- The right to inspect and review the student’s education records within 45 days after the day Pennsylvania College of Art & Design (“School”) receives a request for access. A student should submit to the Registrar a written request that identifies the record(s) the student wishes to inspect. The Registrar will make arrangements for access and notify the student of the time and place where the records may be inspected.
- The right to request the amendment of the student’s education records that the student believes is inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.
A student who wishes to ask the school to amend a record should write to the Registrar (firstname.lastname@example.org), clearly identify the part of the record the student wants to be changed, and specify why it should be changed.
If the school decides not to amend the record as requested, the school will notify the student in writing of the decision and the student’s right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
- The right to provide written consent before the college discloses personally identifiable information (PII) from the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
The school discloses education records without a student’s prior written consent under the FERPA exception for disclosure to school officials with legitimate educational interests. A school official is a person employed by Pennsylvania College of Art & Design in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A school official also may include a volunteer or contractor outside of Pennsylvania College of Art & Design who performs an institutional service or function for which the school would otherwise use its own employees and who is under the direct control of the school with respect to the use and maintenance of PII from education records, such as an attorney, auditor, or collection agent or a student volunteering to assist another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities for the school.
- The right to file a complaint with the U.S. Department of Education concerning alleged failures by Pennsylvania College of Art & Design to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202
FERPA permits the disclosure of PII from students’ education records, without consent of the student, if the disclosure meets certain conditions found in §99.31 of the FERPA regulations. Except for disclosures to school officials, disclosures related to some judicial orders or lawfully issued subpoenas, disclosures of directory information, and disclosures to the student, §99.32 of FERPA regulations requires the institution to record the disclosure. Eligible students have a right to inspect and review the record of disclosures. Pennsylvania College of Art & Design may disclose PII from the education records without obtaining the prior written consent of the student…
- To other school officials, including teachers, within the school whom the school has determined to have legitimate educational interests. This includes contractors, consultants, volunteers, or other parties to whom the school has outsourced institutional services or functions, provided that the conditions listed in §99.31(a)(1)(i)(B)(1) – (a)(1)(i)(B)(2) are met. (§99.31(a)(1))
- To officials of another school where the student seeks or intends to enroll, or where the student is already enrolled if the disclosure is for purposes related to the student’s enrollment or transfer, subject to the requirements of §99.34. (§99.31(a)(2))
- To authorized representatives of the U. S. Comptroller General, the U. S. Attorney General, the U.S. Secretary of Education, or State and local educational authorities, such as a State postsecondary authority that is responsible for supervising the college’s State-supported education programs. Disclosures under this provision may be made, subject to the requirements of §99.35, in connection with an audit or evaluation of Federal- or State-supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs. These entities may make further disclosures of PII to outside entities that are designated by them as their authorized representatives to conduct any audit, evaluation, or enforcement or compliance activity on their behalf. (§§99.31(a)(3) and 99.35)
- In connection with financial aid for which the student has applied or which the student has received if the information is necessary to determine eligibility for the aid, determine the amount of the aid, determine the conditions of the aid, or enforce the terms and conditions of the aid. (§99.31(a)(4))
- To organizations conducting studies for, or on behalf of, the school, in order to: (a) develop, validate, or administer predictive tests; (b) administer student aid programs, or (c) improve instruction. (§99.31(a)(6))
- To accrediting organizations to carry out their accrediting functions. ((§99.31(a)(7))
- To parents of an eligible student if the student is a dependent for IRS tax purposes. (§99.31(a)(8))
- To comply with a judicial order or lawfully issued subpoena. (§99.31(a)(9))
- To appropriate officials in connection with a health or safety emergency, subject to §99.36. (§99.31(a)(10))
- Information the school has designated as “directory information” under §99.37. (§99.31(a)(11))
- To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements of §99.39. The disclosure may only include the final results of the disciplinary proceeding with respect to that alleged crime or offense, regardless of the finding. (§99.31(a)(13))
- To the general public, the final results of a disciplinary proceeding, subject to the requirements of §99.39, if the school determines the student is an alleged perpetrator of a crime of violence or non-forcible sex offense and the student has committed a violation of the school’s rules or policies with respect to the allegation made against him or her. (§99.31(a)(14))
- To parents of a student regarding the student’s violation of any Federal, State, or local law, or of any rule or policy of the school, governing the use or possession of alcohol or a controlled substance if the school determines the student committed a disciplinary violation and the student is under the age of 21. (§99.31(a)(15))
For more information, please visit https://ed.gov/policy/gen/guid/fpco/ferpa/index.html.
Parent/Guardian and child (you) are responsible for your User Content. You need to make sure that it has not been copied or changed from somebody else without their permission. If you post something that concerns us, we may contact the authorities – such as the Police or Social Services. We do not have a duty to backup any User Content unless we must do so by law. Therefore, your User Content may be deleted at any time without prior notice.
We may use your Feedback without any restriction or duty to you, even after you stop using the Services unless the Feedback is protected by FERPA or any Student Data Privacy Laws.
Your User Content remains yours. These Terms do not give us any rights to your User Content, except as explicitly stated; When you provide your User Content to us through our Services, you grant us rights to that content for the limited purpose of operating, promoting, protecting, and improving our Services, and to develop new ones. You give us a worldwide license to host, store, reproduce, publish, perform, display and distribute that content. To the extent we need to do so for those purposes, we may provide User Content to other entities; however, we will require those entities to use the User Content obeying the same restrictions that we have set for ourselves. This license continues even if you stop using our Services. However, the rights given to us to your User Content are given only to the extent they are consistent with FERPA and Student Data Privacy Laws.
We may review User Content, and investigate and/or act against you in our sole determination if you violate the Acceptable Use Policy or any other provision of these Terms or otherwise create liability for us or any person. Such action may include removing or changing your User Content, ending your Account, or reporting you to the police or other authorities.
Passively Collected Data: When you interact with us through the Site, we receive and store certain data automatically. PCA&D may store such passively collected data itself or such information may be included in databases owned and maintained by our affiliates, agents, or service providers. We may use such information and pool it with other information to track, for example, the total number of visitors to our Sites, the number of visitors to each page of our website, and the domain names of our visitors’ Internet service providers.
Aggregated Personal Data: We may aggregate data, including Personal Data, and use such aggregated data for any purpose. This aggregate information does not identify you personally.
Our Use of Your Personal Data
We use your information to…
- provide PCA&D Services;
- process your payment for the Services;
- send you emails or mailings that you signed up for;
- improve PCA&D Services; and
- analyze website usage.
PCA&D may use your Personal Data to contact you in the future to tell you about services we believe will be of interest to you. If we do so, each promotional communication we send you will contain instructions permitting you to “opt-out” of receiving future promotional information. In addition, if at any time you wish not to receive any future communications or you wish to have your name deleted from our mailing lists, please contact us at email@example.com. Please note that we will continue to contact you via email to respond to requests and provide our Services.
Storage: Your information, including Personal Data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those from your jurisdiction. If you are located outside the United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to the United States and process it there.
Our Disclosure of Your Personal Data: We may share your Personal Data with certain third parties without further notice to you, as set forth below:
- Vendors and Service Providers: We engage third-party vendors and service providers such as Google, PayPal, and Adobe Creative Cloud to perform certain functions on our behalf (such as payment processing). These third parties may have limited access to databases of user information or registered member information solely for the purpose of helping us to provide and/or improve the Services and they will be subject to contractual restrictions prohibiting them from using the information about our Users for any other purpose. Such agents or third parties do not have any rights to use Personal Data beyond what is necessary to assist us.
- Legal Requirements: PCA&D may disclose your Personal Data if required to do so by law or in the good faith belief that such action is necessary to (i) comply with a legal obligation, (ii) protect and defend the rights or property of PCA&D, (iii) act in urgent circumstances to protect the personal safety of users of the Site or the public, or (iv) protect against legal liability.
Security: We take reasonable steps to protect the Personal Data provided via the Services from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. However, the Internet cannot be guaranteed to be fully secure and we cannot ensure or warrant the security of any information you provide to us. We do not accept liability for disclosures beyond our reasonable control. You are also responsible for helping to protect the security of your account credentials. For instance, never give out your password, and safeguard your user name, password, and personal credentials when you are using the Services so that other people will not have access to your Personal Data. Furthermore, you are responsible for maintaining the security of any personal computing device on which you utilize the Services.
Access and Accuracy; Correcting Personal Data: You have the right to access the Personal Data we hold about you in order to verify the Personal Data we have collected with respect to you and to have a general account of our uses of that information. Upon receipt of your written request, we will provide you with a copy of your Personal Data, although in certain limited circumstances we may not be able to make all relevant information available to you, such as where that information also pertains to another user. In such circumstances, we will provide reasons for the denial to you upon request. We will endeavor to deal with all requests for access and modifications in a timely manner.
We will make every reasonable effort to keep your Personal Data accurate and up-to-date, and we will provide you with mechanisms to correct, amend, delete, or limit the use of your Personal Data. As appropriate, this amended Personal Data will be transmitted to those parties to which we are permitted to disclose your information. Having accurate Personal Data about you enables us to give you the best possible service. Please see the section on FERPA above for more information regarding data requests.
Under California Civil Code Sections 1798.83-1798.84, California residents are entitled to ask us for a notice identifying the categories of Personal Data which we share with our affiliates and/or third parties for marketing purposes and providing contact information for such affiliates and/or third parties. If you are a California resident and would like a copy of this notice, please submit a written request to: firstname.lastname@example.org.
What are cookies? Cookies are small text files containing a string of characters that can be placed on your computer or mobile device that uniquely identifies your browser or device.
What are cookies used for? Cookies allow a site or services to know if your computer or device has visited that site or service before. Cookies can then be used to help understand how the site or service is being used, help you navigate between pages efficiently, help remember your preferences, and generally improve your browsing experience. Cookies can also help ensure marketing you see online is more relevant to you and your interests.
What types of cookies do we use? There are generally four categories of cookies: “Strictly Necessary,”””Performance,” “Functionality,” and “Targeting.” You can find out more about each cookie category below.
- Strictly Necessary Cookies. These cookies are essential, as they enable you to move around the Service and use its features, such as accessing logged in or secure areas. Because these cookies are essential, they cannot be disabled.
- Functionality Cookies. These cookies allow us to remember how you’re logged in, whether you chose to no longer see advertisements when you logged in or out, and the state or history of Service tools you’ve used. These cookies also allow us to tailor the Service to provide enhanced features and content for you and to remember how you’ve customized the Service in other ways. The information these cookies collect are anonymous, and they are not used to track your browsing activity on other sites or services.
- Targeting Cookies. Us, our advertising partners, or other third-party partners may use these types of cookies to deliver advertising that is relevant to your interests. These cookies can remember that your device has visited a site or service, and may also be able to track your device’s browsing activity on other sites or services other than ours. This information may be shared with organizations outside of ours, such as advertisers and/or advertising networks to deliver the advertising, and to help measure the effectiveness of an advertising campaign, or other business partners for the purpose of providing aggregate Service usage statistics and aggregate Service testing.
How long will cookies stay on my device? The length of time a cookie will stay on your computer or mobile device depends on whether it is a “persistent” or “session” cookie. Session cookies will only stay on your device until you stop browsing. Persistent cookies stay on your computer or mobile device until they expire or are deleted.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Services.
PCA&D Acceptable Use Policy
Information Systems Policy: The PCA&D information systems include all desktop computers, networks, wireless access points, servers, internet access, printers, copiers, telephone, email, and voicemail systems. These are the facilities, property, and resources of the college. This policy sets forth the appropriate use of technology for PCA&D. The institution reserves the right to modify this policy at any time. Questions regarding this or future policy changes should be directed to the Director of Institutional Technology.
Acceptable Use: It is important that consistency is maintained in all software and hardware systems. Individuals who have a need to change or update software, hardware, or network capabilities on an institutional system must submit a request directly to the Director of IT for consideration. Regular maintenance and all changes to hardware, software, or network access will be supervised by the IT department. Modifying or disrupting the network infrastructure (such as unauthorized connecting or disconnecting of devices to hubs, switches, access points, or wireless devices to the network) is not permitted. The PCA&D information systems are not to be used in a way that is disruptive, offensive to others, or harmful to morale. Accessing or transmitting sexually-oriented, racist, or otherwise offensive material and/or use of a computer, internet, and electronic resources, including desktop computer and phones, in violation of state and federal law and/or PCA&D policies will subject offenders to disciplinary action up to and including dismissal.
Copyrights and Licensing: PCA&D will comply with copyright laws and enable technology to enforce the correct licensing of software for each desktop computer or network onto which it is loaded. The software will not be copied for use on another computer, whether at the college or at home, and illegally copied software may not be brought into the college. Only software approved and/or acquired through PCA&D is authorized for use on college networks and computers. PCA&D will not tolerate illegal downloading or other sharing of copyrighted materials, including (but not limited to) music, pictures, videos, and literature. The college will monitor for and fully cooperate with law enforcement regarding illegal downloading and/or redistribution of protected material. Offenders will be subject to legal prosecution and/or appropriate PCA&D disciplinary action.
Individual Responsibility: PCA&D is not responsible for lost information or work for any reason. It is the responsibility of each student to ensure that work is safeguarded. For this reason, PCA&D strongly recommends all assignments and class-related work be stored in multiple locations (e.g., laptop, external hard drive, USB drive, the server) and that these devices be kept secure. All student files stored on network resources may be deleted one week after the end of each semester.
Security & Passwords: Passwords are to be used by individuals to provide restricted access to personal information. System access to servers or changes to system access must be requested through the IT department. Passwords must not be shared in order to prevent unauthorized access. You may not use another person’s password or access to other people’s accounts or information. The confidentiality of PCA&D’s computer, internet, and electronic resources cannot be guaranteed. Users should exercise extreme caution in employing PCA&D electronic resources to communicate confidential and/or sensitive information. Unauthorized local or remote access to any of PCA&D’s systems, including servers, voicemail, phone, email, or other infrastructure, will not be tolerated. Such intrusion or attempted intrusion will be considered trespassing, and offenders will be subject to legal prosecution and appropriate PCA&D disciplinary action. Students may be asked from time to time to sign an acknowledgment of the college’s Acceptable Use policies. Violators shall be subject to discipline, up to and including dismissal.
Disclaimer of Warranties: Your use of the service is at your sole risk. The service is provided on an “as is” and “as available” basis. PCA&D expressly disclaims all warranties of any kind, whether express, implied, or statutory, including, but not limited to the implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement.
PCA&D makes no warranty that (i) the service will meet your requirements, (ii) the service will be uninterrupted, timely, secure, or error-free, (iii) the results that may be obtained from the use of the service will be accurate or reliable, or (iv) the quality of any products, services, information, or other material purchased or obtained by you through the service will meet your expectations. PCA&D makes no representations or warranties as to the conduct of users on the site or service.
Limitation of Liability: You expressly understand and agree that PCA&D will not be liable for any indirect, incidental, special, consequential, exemplary damages, or damages for loss of profits including but not limited to, damages for loss of goodwill, use, data or other intangible losses (even if PCA&D has been advised of the possibility of such damages), whether based on contract, tort, negligence, strict liability or otherwise, resulting from: (i) the use or the inability to use the service; (ii) the cost of procurement of substitute goods and services resulting from any goods, data, information or services purchased or obtained or messages received or transactions entered into through or from the service; (iii) unauthorized access to or alteration of your transmissions or data; (iv) statements or conduct of any third party on the service; or (v) any other matter relating to the service. in no event will PCA&D’s total liability to you for all damages, losses, or causes of action exceed the amount you have paid pca&d in the last six (6) months, or, if greater, one hundred dollars ($100).
Some Jurisdictions Do Not Allow The Disclaimer Or Exclusion Of Certain Warranties Or The Limitation Or Exclusion Of Liability For Incidental Or Consequential Damages. Accordingly, Some Of The Above Limitations Set Forth Above May Not Apply To You Or Be Enforceable With Respect To You. If You Are Dissatisfied With Any Portion Of The Service Or With These Terms Of Service, Your Sole And Exclusive Remedy Is To Discontinue Use Of The Service.
If You Are A User From New Jersey, The Foregoing Sections Titled “Disclaimer Of Warranties” And “Limitation Of Liability” Are Intended To Be Only As Broad As-Is Permitted Under The Laws Of The State Of New Jersey. If Any Portion Of These Sections Is Held To Be Invalid Under The Laws Of The State Of New Jersey, The Invalidity Of Such Portion Shall Not Affect The Validity Of The Remaining Portions Of The Applicable Sections.
Other Terms and Conditions
Your access to and use of our Services is subject to the Terms of Service.
You may contact us as follows: You may send an email to email@example.com or send mail to:
Pennsylvania College of Art & Design
PO Box 59
Lancaster, PA 17608-0059