PCA&D is located in Lancaster, Pennsylvania. Lancaster, a small city where the emerging contemporary and traditional arts scenes are thriving. Lancaster is a city of friendly neighborhoods where residents and guests experience the growing creative and entrepreneurial vibe. The city values cultural, ethnic, and diverse lifestyles of residents and guests, and is located within driving distance of Washington, DC, Baltimore, Philadelphia, and New York.
PCA&D is a small private, independent college of art and design. The College is distinguished by its interactive classes, one-on-one attention from exceptional faculty, a culture of creative exploration, and interdisciplinary learning opportunities. The College values diversity and has a growing record of academic achievement with first-generation students, students of color, Latinx students, LGBTQ+ students, and other underrepresented students.
PCA&D values diversity and inclusion in all aspects of the college community and invites candidates who through their teaching, professional experiences, and service will contribute to our shared commitment to a diverse and inclusive academic art and design community.
OPEN POSITIONS AT PCA&D
Select the position title to read description and application procedure
Pennsylvania College of Art & Design seeks an Assistant Director of Finance & Administration. PCA&D is a private, independent college of art and design with just over 250 students. Its interactive classes, one-on-one attention from exceptional faculty, a culture of creative exploration, and interdisciplinary learning opportunities distinguish the College. PCA&D values diversity and inclusion in all aspects of the college community and invites candidates who through their administration and leadership will contribute to our shared commitment to a diverse and inclusive academic art and design community.
Job Description Summary
The Assistant Director of Finance & Administration will report to the Director of Finance & Administration. The ideal candidate will be an experienced professional with finance/accounting and human resource experience, and is committed to providing excellent service to the campus community through delivering quality, accurate and timely information.
With significant experience, advanced Excel skills, and proficiency in accounting software programs, they will have the ability and willingness to undertake and be responsible for a variety of tasks from analyzing financial data to oversight of transactional accounting activities, ensuring integrity and transparency of information and systems.
This position will play an integral role in enhancing human resource functions. In collaboration with external consultants and the support of the Disbursements and HR Coordinator, the Assistant Director of Finance and Administration will lead, develop, and implement all aspects of HR systems, guidelines, policies, and procedures that support the College.
They must be willing to directly perform both tactical and strategic work, collaborate with team members in non-finance areas, have career interest that extends beyond finance and HR into operational management and leadership, and assist the Director of Finance & Administration with reports to senior leadership.
As part of a small team, they will be a self-starter, detail-driven, collaborative, flexible, and able to work well in a dynamic fast-paced environment. We seek a quick study, analytical thinker, exhibiting pride in their work, with a connection to and passion for PCA&D’s mission, alignment with our values-driven culture, and inclusive disposition that maintains calm and focus in performing duties under any circumstance.
Education and Experience
- Requires a bachelor’s degree, preferably in accounting, finance, business administration, human resources or a related field, or an equivalent combination of education and experience.
- Minimum of 7-years’ experience.
- Preferred qualifications; MBA, Professional Certification in Human Resources (e.g. SHRM-CP/PHR)
Required Knowledge, Skills, and Abilities
- Knowledge of and experience with higher education accounting
- Proficient in Microsoft Excel or similar software
- Ability to review financial data, interpret, and extrapolate critical information
- Ability to clearly, logically compile financial data and present it to a variety of audiences
- Knowledge and application of human resource management policies, practices, and procedures
- Knowledge of law, regulations and best practices in human resources, and talent management.
- Knowledge of Title IX procedures and practices
- Demonstrated ability to design and implement policies and procedures
- Ability to learn new software and technologies quickly
- Ability to handle confidential information with discretion
- Ability to pay close attention to detail and achieve a high degree of accuracy when accomplishing tasks.
- Excellent interpersonal, analytical, and communication skills
- Ability to multi-task, manage multiple projects, and anticipate information needs
General Ledger, Budget, and Financial systems
- Is fully versed in the College administrative system in all financial modules
- Prepares and records journal entries
- Manage the post-award financial activities for sponsored projects and non-sponsored (including gift, grant, and endowment) accounts
- Monthly Financial Aid reconciliations
- Assists in the preparation of the annual budget
- Issues monthly budget reports to directors
- Monthly endowment schedule
- Coordination of annual audit responsibilities with the audit team, including logistics, preparation of schedules and reports, and respond to auditor inquiries
- Designs and produces reports as required
- Responds quickly to staff and faculty inquiries
Control of College Assets
- Coordinates the capitalization, depreciation and disposal functions for Fixed Assets
- Establishes and monitors cash controls for all areas disbursing cash payments
- Responsible for the preparation of monthly reconciliations of bank accounts, in conjunction with the Bursar as needed, as well as credit cards and investment accounts
- Develops, directs, coordinates, and maintains Human Resources policies and procedures
- Manages and oversees the performance evaluation process
- Assists and counsels supervisors in resolution of personnel issues, grievances and disciplinary actions; conducts exit interviews
- Oversees the recruiting, interviewing, hiring and onboarding of new employees
- With the Provost, manages and oversees faculty and teacher contracts
- Manages and oversees consultant agreements
- Administers benefit programs including payroll, retirement, medical and all other insurance/benefit plans; oversees the open enrollment season for benefits
- Works with managers to develop, review and update job descriptions
- Develops and implements revisions to the Employee Handbook
- Coordinates employee professional development and training programs
- Monitors and ensures compliance with federal, state, and local employment laws including Title IV programs; Serves as the College Title IX Coordinator for all staff
Interested applicants should submit a letter of application addressing qualifications for the position, resume, and contact information for at least three professional references online to: email@example.com with ASSISTANT FINANCE ADMIN DIRECTOR as the subject line. Position will remain open until filled.
The Pennsylvania College of Art & Design (PCA&D) seeks an energetic admissions recruiter and counselor to identify, attract, and enroll talented students and inspire prospective students and their families to attend PCA&D. The counselor coordinates and implements recruitment strategies, promotes PCA&D, and engages with prospective students, families, guidance counselors, art teachers, and others during high school visits, recruitment fairs, portfolio reviews, PCA&D events, and other recruitment and enrollment events. The Admissions Counselor meets ambitious enrollment goals through excellent customer service skills, creativity, strategy, excellent follow-through, and persistence.
Duties include: recruitment activities through travel; reviewing, and evaluating applications for admissions; educational counseling for prospective students and their family members about the admissions process, academic majors, career options, college selection and art college more generally, financial aid, and housing; recruitment activities centered around electronic communications and networks; and coordination of programs to bring prospective students to the campus. The Admissions Counselor is integral to the success of the college, to the overall revenue of the college, and most notably to student recruitment and retention.
Reporting to the Director of Admissions, the typical duties include, but are not limited to:
- Provide outstanding customer service and represent PCA&D to prospective students, their families, art teachers, guidance counselors, community members, and other interested individuals
- Recruit students through visiting high schools and community colleges in assigned regions, setting up appointments and visits with schools, performing presentations, and representing PCA&D at college fairs, career fairs, and portfolio days (note: the office is very busy during peak recruiting cycle—September – December—and frequent travel is required at these times)
- Conduct independent one-on-one interviews, portfolio reviews, and tours with prospective students
- Review applications, portfolios, essays, and other materials submitted by applicants and exercise discretion and independent judgment in making admission decisions
- Serves as primary PCA&D contact for prospective students in assigned geographic areas and use data and discretion to determine new recruitment opportunities and markets in these regions
- Prepare and monitor student files from prospect through enrollment with frequent follow up via email, CRM, phone, and mail
- Compile and analyze regional data and analyze external data in decision making about travel and site visits
- Help run admissions events, such as open houses, admitted student events, summer receptions, and other events as needed
- Attend admissions-related conferences and conventions as needed
- Responsible for timely response to email inquiries from prospective students and applicants
- Assist in developing, proof-reading, and copy-editing formal admissions-related documents
- Assist with daily operations of the Office of Admissions, as needed, including taking calls, responding to inquiries, and completing data entry and mailings
- Special projects and other duties as required
- Bachelor’s degree, visual art background is strongly preferred
- Academic background in visual arts or experience with visual arts critique and portfolio review
- Bilingual in Spanish and English with comfort in speaking with applicants and their families in both
- Demonstrated commitment to excellent customer service with a welcoming and proactive approach to answering questions and providing support and strong communication skills to express ideas clearly and concisely both verbally and in writing
- Reliable, detail-oriented, and organized with the ability to juggle many different projects simultaneously with consistent accuracy, follow-through, and timely completion of projects in a fast-paced and deadline-driven office
- Highly self-motivated and able to work well independently, take initiative, and problem solve with good judgment about when to seek direction
- Demonstrated experiences working with diverse communities and strong interpersonal skills to serve individuals and groups from a wide array of backgrounds, identities, ages, life experiences, and communication styles
- Collaborative work style in a team-oriented environment, which fosters and maintains strong relationships with campus and external partners
- Skill to concentrate in an open work area in a busy office environment, as well skills to pay close attention to detail and prioritize workload with frequent interruptions
- Ability to recognize and protect confidential information in accordance with FERPA and exercise judgment, tact, and diplomacy in handling sensitive information and situations
- Proficient in Microsoft Excel, Word, PowerPoint, email, and Internet use; knowledge of social medial management; and comfort with managing applications through CRM system (e.g., Slate); experience with Slate is preferred
- A valid driver’s license and a clean driving record are required; reliable access to a vehicle is also required
- Ability to consistently work some Saturdays (about 6 per year) and evening for events outside of regular business hours
- Professional experience in Admissions
- Professional experience in the arts and/or higher education
- Experience with Slate
This is a full-time position with some evenings and weekends required.
Please submit a cover letter, resume, and list of 3 references with ADMISSIONS COUNSELOR in the subject line to firstname.lastname@example.org. The cover letter should address both the applicant’s background in visual arts and their experience with providing support to others/customer service in both Spanish and English. Review of applications will begin immediately.
The Pennsylvania College of Art & Design is seeking a pool of qualified applicants for possible future adjunct credit teaching positions. Positions will be filled on an as-needed basis. The college has BFA programs in Digital Media, Fine Art, Graphic Design, Illustration, and Photography. Additionally, we are seeking resumes for our studio Foundation program.
The adjunct faculty member shall be responsible for the following: teaching assigned classes under the supervision of the Department Chair; helping students fulfill their maximum potential in mastering course content; assessing student learning outcomes; maintaining a thorough and up-to-date knowledge in his/her regular teaching field; continuing professional development; utilizing current technology in the performance of job duties; maintaining standards of professional conduct and ethics appropriate to the professional position; assisting with articulation and curriculum development and review; fulfilling other duties and responsibilities of an adjunct faculty member as outlined in the college faculty handbook.
- Bachelor’s degree (Master degree preferred) from an accredited institution or equivalent professional experience
- College-level teaching experience highly preferred
- Experience designing curriculum and measuring student performance preferred
- Commitment to the highest level of academic standards and integrity
- Effective oral and written communication skills
- Outstanding interpersonal and communication skills
- Active affiliation and participation in relevant professional organization.
- Active online presence with current examples of professional and personal work
Please submit a cover letter, resume, and list of 3 references to email@example.com with the position title written in the subject line.
The Liberal Arts Department at Pennsylvania College of Art & Design invites applications for adjunct and full-time faculty with specialized knowledge in the general humanities, art history, verbal and visual communications, social sciences, math, and sciences fields. Candidates must have a Masters degree in a field related to the subject being taught. At least two years of teaching experience at the higher education level preferred.
Please submit a cover letter, resume, and list of 3 references to firstname.lastname@example.org with the position title written in the subject line.
The Pennsylvania College of Art & Design is an equal opportunity employer and affirmative action employer and does not discriminate in compliance with all applicable laws in the admission of students, administration of programs, employment of faculty and staff, and any terms of instruction and employment. We strongly encourage people of color, people with disabilities, veterans, women, and LGBT (lesbian, gay, bisexual, and transgender) and gender non-binary persons to apply.
Pennsylvania College of Art & Design prohibits discrimination against and harassment on the basis of age, race, color, national or ethnic origin, sex, gender identity or expression, sexual orientation, family or marital status, pregnancy, genetic information, disability, religion, veteran status, or any other protected class in any aspects of its employment process, admissions process, and programs and activities. Pennsylvania College of Art & Design prohibits unlawful discrimination and harassment in accordance with Title VI and VII of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, Pennsylvania Human Relations Commission Policies & Nondiscrimination Guidelines, City of Lancaster General Legislation Chapter 125/Ord. No. 10-2001, and all other applicable federal, state, and local laws.